Holistic Help

Virtual Assistant for Therapists & Mental Health Providers

You focus on helping others, I’ll handle the rest.

As a HIPAA certified virtual assistant, I support therapists and other mental health professionals in all capacities to ensure their businesses run smoothly.

Now accepting new clients starting January 2025

Start the new year with the support your practice needs! Tackle lingering admin tasks, streamline scheduling, and organize your workload with a virtual assistant who truly understands therapists and their unique needs.

Let’s make 2025 your most productive year yet!

About Jen

As founder of the Holistic Help, I bring 5+ years of executive assistant experience to the table having worked in entertainment, tech-wellness, and venture capital. Through my experience, I have developed skills and tools to support busy professionals streamline processes, prioritize responsibilities, and achieve a fulfilling work-life balance.

Driven by my passion for helping others, I am currently pursuing my master’s degree in clinical psychology at Antioch University in Los Angeles. My background in administrative work combined with my commitment to mental, emotional, and physical health gives me the unique perspective to seamlessly assist others in the mental health and wellness field as a virtual assistant. I am passionate about creating systems that are intuitive and assisting my clients behind the scenes. With my help, you can focus on the work with your clients while I handle the rest.

A bit about me - I was born and raised in Southern California before heading to Texas Christian University where I received my bachelor’s degree in economics with minors in finance and communications. I now live in Santa Monica with my fiancé and our adorable puppy, Billy. In my spare time, I enjoy running, cooking new recipes, and playing backgammon & Rummikub.

What I Offer

Running a therapy practice comes with a long list of administrative tasks—some of which might feel unfamiliar or overwhelming—but you don’t have to tackle them all on your own...

  • I offer reliable, detail-oriented support to take care of the day-to-day operations, so you can focus on your clients. Here are some of the ways I can help:

    • Managing your scheduling, calendar, inbox, and EHR system.

    • Monitoring phone calls and responding to inquiries.

    • Handling billing and benefits verification to streamline client onboarding.

    • Conducting intake calls and ensuring a smooth onboarding process for new clients.

    • Preparing expense reports, coordinating travel, and managing data entry.

    • Assisting with personal tasks that free up your mental bandwidth.

  • Your practice isn’t just a service—it’s a growing business. I’m here to support you in making it thrive by helping you strategize, improve processes, and attract new clients. Together, we’ll elevate your practice through:

    • Creating marketing materials such as brochures, flyers, social media content, and blog posts.

    • Developing and implementing email marketing strategies, from building an email list to setting up and managing your email platform.

    • Streamlining onboarding systems by automating forms and processes.

    • Reporting on client retention to understand and strengthen your practice’s growth.

    • Conducting market research on fees, trainings, and trends in the field.

  • EHR/EMR:

    • Sessions Health

    • Simple Practice

    • PracticeQ

    • Therapy Notes

    • My Best Practice

    Website Builders:

    • Kajabi

    • Squarespace

    • Wix

    Payment:

    • Stripe

    • IvyPay

    Task Management:

    • Dock Health

    • Notion

    • Google Workspace

    Marketing:

    • Canva

    • Flodesk

    • Mailchimp

Ready to get started?

Schedule a free consultation call to discuss how I can support your therapy practice with expert virtual assistant services. Together, we’ll identify your business needs and explore personalized solutions to streamline your operations, save time, and help your practice grow. I look forward to connecting with you!

Email: the.holistic.help@gmail.com